Our Services For Meeting Planners

Bid Assistance for Large Conferences

Bidding for large conferences can often take two to five years to complete and requires a wide range of skills to be successful. These include strategic planning, organisational skills, leadership, creativity, lobbying and presentation skills. The ability to build strong partnerships with clients is also vital.

MCVB provides local and international hosts with a high level of knowledge and expertise in planning and compiling bid documents and support packages, including:

• Identifying and addressing bid criteria
• Co-ordination and preparation of bid documents
• Obtaining letters of support from leaders of Government and industry
• Preparing preliminary budgets with a Professional Conference Organiser (PCO)
• Liaising between local government and industry
• Locating suitable venues within Melbourne or regional Victoria that meet specified criteria
• Selecting accommodation for various meeting requirements
• Providing site inspection support
• Developing lobbying strategies
• Bid promotions including distribution of promotional material and media assistance
• Preparation of bid presentations
• Conference delegate boosting support to drive delegate numbers.

Event Servicing

MCVB's services continue after the event is secured for Melbourne. Our Servicing Unit improves the success of Business Events held in Melbourne by working closely with our Conference Organising Partners, Professional Conference Organisers (PCOs) or alternatively direct with our clients. Our goal is to maximise delegate attendance to benefit clients and the business community.

Our Events Servicing Unit uses MCVB's extensive member network to help event organisers source:

• Convention and meeting products and services
• Accommodation
• Audio visual equipment
• Corporate gifts
• Venues
• Touring and transport
• Catering.

This superior level of client service is in line with the BestCities Global Alliance service charter.